Trademark Filing Preparation — "Veloxis"

Prepared: 2026-05-24 For: CA Krishna Gujarathi / VKG & Associates Status: Pre-filing notes — to be handed to the trademark agent

This document collects the substantive information a trademark agent or attorney needs to file the application(s) to register "Veloxis" as a trademark in India. The agent files via the Trade Marks Registry (Office of the Controller General of Patents, Designs and Trade Marks).

1. Applicant

• Name of applicant — VKG & Associates, Chartered Accountants
• Type of applicant — Partnership firm of Chartered Accountants
  • Alternative if registration is preferred in the proprietor's name: CA Krishna Gujarathi, Sole Proprietor of VKG & Associates
• Address — [Firm registered office address to be inserted]
• GSTIN — [to be inserted]
• Firm Registration Number (FRN) with ICAI — [to be inserted]
• Contact — krishna@vkg.co.in

The applicant choice (firm vs proprietor) is best made in consultation with the trademark agent. The firm's partnership deed governs ownership; a proprietor-filed trademark may be assigned to the firm later by deed.

2. Mark details

• Word mark — Veloxis
• Pronunciation — VEH-lok-sis (three syllables)
• Translation — coined word; not a meaningful word in English, Hindi, or any other Indian language
• Logo / device mark — if a designed logomark exists, file separately as a device-mark application alongside the word-mark. A combined word-and-device application may also be filed.
• Tagline — [if any tagline is in use, e.g., "Audit, automated", file as a separate word-mark]

The trademark agent typically files the word-mark + the logo as two applications.

3. Classes

India uses the Nice Classification. For an audit-management SaaS produced and used by a Chartered Accountant firm, the relevant classes are:

Each class is a separate filing. The Government fee per class depends on the applicant category, per the Trade Marks Rules, 2017 (Form TM-A, e-filing):

• Individual, Startup (DPIIT-recognised), or Small Enterprise (Udyam-registered) — ₹4,500 per class per application.
• Other applicants (firms, companies that are not Small Enterprise or Startup) — ₹9,000 per class per application.

VKG & Associates is a partnership firm; the Firm should verify Udyam-MSME registration status before filing. If the Firm holds a valid Udyam-MSME certificate at the time of filing, the ₹4,500 rate applies; otherwise the ₹9,000 rate applies.

Government fees for six applications: ₹27,000 (MSME rate) or ₹54,000 (standard rate). Agent fees (typical): ₹10,000-25,000 for the full set. Total budget: ₹40,000 (MSME) to ₹80,000 (standard).

A single combined application (word + device + multiple classes) may be filed if the agent recommends it. Multi-class filings are accepted but the per-class fee still applies.

4. Description of goods / services for each class

The exact wording matters. Recommended drafts (the agent will refine):

Class 9

Downloadable computer software for use by Chartered Accountants and accounting professionals in the conduct of statutory audits, tax audits, internal audits, income-tax filings, financial-statement preparation, working-paper management, document generation, and audit-quality control; recorded computer software for the foregoing purposes; computer software platforms for the foregoing purposes; data files, audit checklists, audit programmes, and reference content in electronic form pertaining to audit and tax compliance under Indian law.

Class 42

Software as a service (SaaS) featuring computer software platforms for use by Chartered Accountants and accounting professionals in the conduct of statutory audits, tax audits, internal audits, income-tax filings, financial-statement preparation, working-paper management, document generation, and audit-quality control; design, development, programming, hosting, maintenance, and updating of the foregoing software; artificial-intelligence-based software services and platform-as-a-service for accounting and audit workflows; cloud-computing services in the field of audit and tax compliance; technical consulting in the field of audit and tax-technology integration.

Class 35

Business consulting and assistance, particularly auditing of business and financial information, tax preparation and consultancy, business compliance services, and advisory services in audit, tax, and statutory compliance under Indian law; provision of technology-enabled support for the foregoing services; bookkeeping and accounting services.

5. First use and use intent

• First use in India — [date of first use of the mark on or in connection with the goods/services]
• Proposed-to-be-used or in-use — currently the platform runs under the domain veloxis.vkg.co.in operated by the Firm. Mark "in use" as the basis where the platform has been live to authorised users; mark "proposed to be used" if not yet in commercial use.

Either basis is acceptable. "In use" applications often progress faster; "proposed to be used" is acceptable in India and gives priority from the filing date.

6. Specimens

For each class, file at least one specimen showing the mark in connection with the goods/services. Acceptable specimens:

• Screenshot of the Veloxis login page showing the wordmark prominently.
• Screenshot of the engagement-list page showing the wordmark in the application chrome.
• Marketing site (if any) homepage showing the wordmark.
• Invoice / engagement letter referencing the Veloxis service.
• Screenshot of the generated FS workbook or audit report cover page if it carries the mark.

Submit specimens as PDF or PNG. The agent will format them for the Registry's filing system.

7. Searches and clearance

Before filing, the trademark agent runs:

1. Indian Trade Marks Registry search (tmrsearch.ipindia.gov.in) for prior or pending applications with similar names across Classes 9, 42, and 35.
2. Madrid System search for international registrations designated for India.
3. Company-name search at MCA's ca.mca.gov.in for incorporated companies using "Veloxis" or phonetically similar names.
4. Domain name search for existing registrations of veloxis.in, veloxis.co.in, veloxis.com.
5. Common-law search — a quick Google search for any unregistered use of the mark in India in similar fields.

A clean search reduces objection risk. An adverse hit may require: a) modifying the mark, b) coexistence arguments, or c) opposing the prior application if it is pending.

8. Likely Registry objections

The Trade Marks Registry routinely raises objections under §9 (absolute grounds) and §11 (relative grounds). For "Veloxis":

• §9(1)(a) — devoid of distinctive character — unlikely to apply; the mark is a coined word with no descriptive meaning.
• §9(1)(b) — descriptive — unlikely to apply.
• §11(1) — confusion with prior mark — depends on the search at step 7. If a phonetically similar mark exists in Class 9 or 42, expect an objection.

The agent files a reply within the prescribed period (typically 30 days). If the objection is dropped, the application is advertised in the Trade Marks Journal. After a four-month opposition period, the registration certificate is issued. Total timeline: 8-18 months from filing.

9. Renewal and maintenance

Once registered, the trademark is valid for ten years and renewable every ten years thereafter. The agent will diarise the renewal. The first renewal will be in 2036.

10. Use requirements

To maintain the registration, the mark must be in genuine use in commerce in the registered classes within five years of registration. The Firm should retain dated specimens periodically (e.g., one screenshot a year) as evidence of continued use.

11. Geographic extension (defer)

After Indian registration, consider:

• WIPO Madrid Protocol application designating other countries (US, EU, UK, Singapore, UAE) for international expansion.
• This is best deferred until the Firm decides to expand commercially outside India.

12. Action items for Krishna

1. Decide applicant entity (firm vs proprietor). Suggested: firm, to align with FRN.
2. Locate or design a logomark; finalise tagline (if any).
3. Confirm whether the mark is currently "in use" or "proposed to be used".
4. Gather specimens (screenshots, invoice, marketing page).
5. Identify an Indian trademark agent. Suggested route: ICAI panel of trademark practitioners, or a Pune/Mumbai-based IPR boutique firm.
6. Hand this document plus the gathered specimens to the agent.

Estimated lead time from agent engagement to filing: 1-2 weeks. From filing to registration: 8-18 months.

13. Defensive registrations (parallel)

In parallel with the trademark filing, the Firm should consider:

• Domain registrations — veloxis.in, veloxis.co.in, veloxis.com, veloxis.app. Block obvious squatter domains.
• Social handles — @veloxis on professional networks (LinkedIn) and on platforms where the Firm might publish (Twitter / X, YouTube). Reserve the handle even if not in use.
• GitHub organisation — github.com/veloxis may not be available; consider github.com/veloxis-ai or github.com/aventryx-veloxis.

These are low-cost defensive moves that prevent future disputes.